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Auditing Your Device Usage – Print & Copy Recommendations

Over the past series of blogs we have encouraged you to conduct a stock take of how many copy & print devices are in use in your organisation, and outlined to you how to determine how many pages each device produces, as well as how much you are paying per page.

In out last publication in this series we want to outline what you can do with this newly obtained information.

Auditing Your Device Usage - Total Cost of Ownership

Auditing Your Device Usage - Total Cost of Ownership

 

Over the past weeks our blogs have looked at analysing how many devices are in use in your organisation, and how many pages each device produces.

Today we will look at how you can determine how much you are paying per produced page on each of these devices – vital information to help reduce your expenses.

So what is typically included in the Total Cost of Ownership (TCO)?

Auditing Your Device Usage

In our last blog we looked at our options to self-audit your fleet of copy & print devices.

Today we want to review ways to determine how each of these devices is utilised.

Auditing Your Devices

In our last blog we started a new series of articles about Managed Print Services. In today’s edition we will look at our options to (self-) audit your fleet of copy & print devices.

Many vendors will offer you audit-services, often free of charge. If you are concerned about disclosing too much information to a vendor you can easily audit your devices yourself.

The critical information to collect is the type of device (a copier, printer, fax, or Multi Function Device), the brand & model, the location, the age, the average periodical usage, and how it is being used.

Auditing Your Copying & Printing

In our last blog we discussed the potential savings that you can achieve as a business by looking at your overall copy & print volumes and their associated costs.

Can You Afford Not To Look At Your Costs for Copy & Print?

As a leader who is responsible for business performance, you have two ways to improve the bottom line – increase income or reduce costs.

When looking at your costs you can achieve the biggest savings by looking at your biggest expenses – that is pretty much common knowledge. One of your major business expenses is often printing and copying – although you may not even be aware of this.

Why is print & copy costing you more than it should?

Forms In Electronic Document Management Systems

For our last article of the series about Electronic Document Management Systems (EDMS), we want to have a look at the benefits they can offer for your forms.

If you review your most critical business processes you will find that forms are an integral part of them – from requisitions and approvals, through to reports, they are everywhere.

Why Scanning Documents To a Server Is Not Equivalent To An Electronic Document Management System

In our recent articles we discussed the main objections users raise when confronted with the choice of processing and filing hardcopy documents versus digital processing and filing documents in an Electronic Document Management System (EDMS).

Within these discussions we pointed out a number of benefits that an EDMS can offer in comparison to traditional hardcopy filing and processing.

Why Only Store Documents In Your New Electronic Document Management System?

In our recent articles we discussed the main objections users raise when confronted with the choice of processing and filing hardcopy documents versus digital processing and filing documents in an Electronic Document Management System (EDMS).

As discussed several options are available to cover the perceived and real needs for physical signatures in the digital world.

We also extensively discussed the user preference for hardcopy documents and what rational arguments speak against the processing and filing of hardcopy documents.

I Prefer Paper - I Can Track and Control It Better

In our recent articles we discussed the main objections users raise when confronted with the choice of processing and filing hardcopy documents versus digital processing and filing documents in an Electronic Document Management System (EDMS).

Apart from the already discussed need of physical signatures and what options are available in the digital world, the second most common argument raised by end-users against EDMS is that in their eyes they have better control over a hardcopy document whilst it is being processed and after it has been filed.